CR-2026-015Correspondence & Document Management System (DMS)
Add a classified-correspondence module
Justification and the cost, schedule and risk impact, with a recommendation.
Impact analysis
Before and after — as it will show in the baseline if approved
Cost
+SAR 650KCurrent budgetSAR 14.2M
After the changeSAR 14.9M
+4.6%
Schedule
+30 d- Baseline finish2026-09-30
- New finish2026-10-30
Risk
+6Adds heavy security requirements at handover
Benefits
+1%Limited: under 2% of correspondence
+1% of expected benefits
Reason for change
A request to add a classified-correspondence module
Justification
Classified correspondence is handled on paper today
PMO recommendation
RejectThe PMO recommends rejection; run the module as its own project
Approval workflow
Submitted
Dana S. Al-Saleh
Done2026-08-11
PM review
Dana S. Al-Saleh
Done2026-08-12
Impact analysis
Karim Haddad
Done2026-08-16
Finance & procurement
Munirah A. Al-Khalidi
Done2026-08-17
Project owner’s acceptance
Munirah A. Al-Khalidi
Done2026-08-17
Change committee decision
Dr. Mohammed I. Al-Subaie
Rejected2026-08-25
Baseline updated
Dana S. Al-Saleh
N/A
Why this route
The route is built from the request’s kind and impact level under the approved authority matrix.
Impact levelModerateUp to SAR 5M and 90 days
- Impact SAR 650K and 30 days — «moderate», so the Change Committee decides.
- It has a financial link, so Finance & Procurement take part before the decision.
- It changes scope or deliverables, so the project owner must accept it.
Change committee vote
Members vote before or during the meeting; the decision is taken once quorum is met
- Dr. Mohammed I. Al-SubaieHead, Strategy & Institutional Excellence SectorDr. Mohammed I. Al-SubaieHead, Strategy & Institutional Excellence SectorP-009m.alsubaie@sca.saChairReject
- Dr. Noura M. Al-OtaibiDirector, Project Management OfficeDr. Noura M. Al-OtaibiDirector, Project Management OfficeP-002n.alotaibi@sca.saYouReject
- Khalid N. Al-MutairiSenior Finance & Procurement SpecialistKhalid N. Al-MutairiSenior Finance & Procurement SpecialistP-007k.almutairi@sca.saReject
- Munirah A. Al-KhalidiDirector General, Finance & ProcurementMunirah A. Al-KhalidiDirector General, Finance & ProcurementP-018m.alkhalidi@sca.saReject
- Eng. Asma S. Al-HamdanEnterprise ArchitectEng. Asma S. Al-HamdanEnterprise ArchitectP-031a.alhamdan@sca.saAbstain
- Eng. Ibrahim A. Al-GhamdiDirector, Engineering SupervisionEng. Ibrahim A. Al-GhamdiDirector, Engineering SupervisionP-036i.alghamdi@sca.saReject
- Approve0
- Approve with conditions0
- Reject5
- Abstain1
Decided by the committee on 25 August 2026The decision in the log · DEC-2026-023