PRJ-2026-017At risk5ClosureWaterfall

Correspondence & Document Management System (DMS)

Automated correspondence, document management and e-archiving, linked to the government communications network.

Project managerDana S. Al-SalehProject sponsorSarah A. Al-QarniProgrammeEnterprise Systems & Government Integration Programme

Budget (BAC)

SAR 14.2M

Actual cost

SAR 13.5M

⁦95%⁩ of budget

Progress

⁦95%⁩Awaiting acceptance ⁦5%⁩

Estimate at completion

SAR 14.2M

SPI · CPI

0.951.00

Forecast finish

⁦2026-11-15⁩

46 days behind baseline

ClosureStage ⁦5⁩ of ⁦5⁩

Pre-start · Complete
Initiation · Complete
Planning · Complete
Execution · Complete
Closure · Current stage

Change request

The change, its impact analysis and the approval decision

Electronic forms

MunjazStrategy & projects

MunjazPMO PLATFORM

Execution

Change request

The change, its impact analysis and the approval decision

Form no.: SCA-PMO-F09
Template edition: 3.1
Version: V1
Form date: ⁦2026-08-11⁩
Hijri: 28 Safar 1448 AH

RejectedCR-2026-015Add a classified-correspondence module

Auto-filled — Filled by the platform from the project record, not typed.

Project code: PRJ-2026-017
Project: Correspondence & Document Management System (DMS)
Portfolio: Technology & Enterprise Systems Portfolio
Sector: Digital Transformation Sector
Sponsor: Sarah A. Al-Qarni
Project manager: Dana S. Al-Saleh

1The change

TitleAuto-filled: Add a classified-correspondence module
KindAuto-filled: Deliverables
Requested byAuto-filled: Dana S. Al-Saleh
Raised onAuto-filled: ⁦2026-08-11⁩

Reason

A request to add a classified-correspondence module

Justification

Classified correspondence is handled on paper today

2Impact analysis

Cost

SAR +650K

Schedule

+30 days

Risk

9 → 15

Benefits

+1%

Risk impact

Adds heavy security requirements at handover

Benefits impact

Limited: under 2% of correspondence

3The approval decision

The PMO’s recommendation

The PMO recommends rejection; run the module as its own project

Change Committee decision: Reject
Decided on: ⁦2026-08-25⁩
Decision number: DEC-2026-023

Approval logChain: Change request approval · version ⁦5⁩

Every decision on the form — who, their role, the note and the time. It prints with the form.

#	Step	Kind	Name	Decision	Note	Date & time
1	Author	—	Dana S. Al-SalehDirector, Enterprise Systems & Integration	Submitted	—	⁦2026-08-11⁩ 09:24
2	Project manager	Technical acceptance	Dana S. Al-SalehProject manager	Approved	—	⁦2026-08-12⁩ 11:08
3	PMO review & impact analysis	Methodology review	Ghada A. Al-ShahraniPMO — analyst	Approved	—	⁦2026-08-16⁩ 12:15
4	Financial impact	Financial approval	Munirah A. Al-KhalidiFinance	Approved	—	⁦2026-08-18⁩ 10:43
5	Change Committee	Technical acceptance	Dr. Mohammed I. Al-SubaieChange Committee	Rejected	—	⁦2026-08-19⁩ 09:36

Signatures

Project manager

Dana S. Al-Saleh

Approved⁦2026-08-12⁩

PMO review & impact analysis

Ghada A. Al-Shahrani

Approved⁦2026-08-16⁩

Financial impact

Munirah A. Al-Khalidi

Approved⁦2026-08-18⁩

Change Committee

Dr. Mohammed I. Al-Subaie

Rejected⁦2026-08-19⁩

Change request

Prints the form and its approval log on A4.

The request in Change requests

Approval path

Read from the approval engine: the steps, their holders and the time limits in working days.

The chain in the approval engine

Chain: Change request approval · version ⁦5⁩

Submitted by Dana S. Al-Saleh on ⁦2026-08-11⁩

Technical acceptance
Project manager
Dana S. Al-Saleh · Project manager
Approved · ⁦2026-08-12⁩ at ⁦11:08⁩
Methodology review
PMO review & impact analysis
Ghada A. Al-Shahrani · PMO — analyst
Approved · ⁦2026-08-16⁩ at ⁦12:15⁩
Financial approval
Financial impact
Munirah A. Al-Khalidi · Finance
On the path because: Financial link?
Approved · ⁦2026-08-18⁩ at ⁦10:43⁩
Technical acceptance
Change Committee
Dr. Mohammed I. Al-Subaie · Change Committee
Delegated to Dr. Noura M. Al-Otaibi
Rejected · ⁦2026-08-19⁩ at ⁦09:36⁩

Steps that do not apply to this record

Contractual impact — the condition «Contract link?» does not hold
Projects Steering Committee — the condition «Cost impact above the Change Committee’s authority?» does not holdFrom the authority matrix
Executive Committee — the condition «Cost impact above the Steering Committee’s authority?» does not holdFrom the authority matrix

The form was rejected and its path closed.

Previous versions

Every version is kept with its status and what changed.

V1RejectedCurrent⁦2026-08-11⁩
The request as raised
Dana S. Al-Saleh

Only one version so far.