PRJ-2026-017At risk5ClosureWaterfall

Correspondence & Document Management System (DMS)

Automated correspondence, document management and e-archiving, linked to the government communications network.

Budget (BAC)

SAR 14.2M

Actual cost

SAR 13.5M

⁦95%⁩ of budget

Progress

⁦95%⁩Awaiting acceptance ⁦5%⁩

Estimate at completion

SAR 14.2M

SPI · CPI

0.951.00

Forecast finish

⁦2026-11-15⁩

46 days behind baseline

ClosureStage ⁦5⁩ of ⁦5⁩

Project documents by stage

What each stage requires under the RFP, what has been filed and what is missing, and the evidence tied to deliverables.

⁦0%⁩

Mandatory complete

of ⁦9⁩

The project is in its closure stage

Once the closure & handover form is approved, the project’s documents move to the archive, read-only.

For each of the five stages, what its gates and forms require: present, missing, or not yet due.

1Pre-start
- Project proposal & feasibility studyMandatory· Missing
  Approval gate G1
- Priority & weight assessmentOptional· Missing
  Annual work plan
2Initiation
- Approved project charterMandatory· Missing
  Initiation gate G2
- Kick-off meeting minutesMandatory· Missing
  Initiation gate G2
3Planning
- Project management plan, schedule & baselineMandatory· Missing
  Planning gate G3
- Contract or purchase orderMandatory· Missing
  Finance & procurement — when there is a contract
- Technical studies & drawingsOptional· Missing
  Project management plan
4Execution
- Periodic update cards & status reportsMandatory· Missing
  Periodic update card form
- Deliverable completion certificatesMandatory· Missing
  Deliverable completion certificate form
- Corrective plan when off trackOptional· Missing
  Corrective plan form
5ClosureCurrent stage
- Project closure & handover formMandatory· Missing
  Closure gate G4
- Lessons learnedMandatory· Missing
  Closure gate G4
- Acceptance test resultsOptional· Present
  UAT results — correspondence platformV2
  Deliverable acceptance

Each deliverable with its repository document and the files that prove it.