Correspondence & Document Management System (DMS)

Project name

Correspondence & Document Management System (DMS)

Project code

PRJ-2026-017Copy code

Project sponsor

Sarah A. Al-QarniSarah A. Al-QarniHead, Corporate Support SectorP-012·s.alqarni@sca.sa

Project manager

Dana S. Al-SalehDana S. Al-SalehDirector, Enterprise Systems & IntegrationP-025·d.alsaleh@sca.sa

Project owner

Munirah A. Al-KhalidiMunirah A. Al-KhalidiDirector General, Finance & ProcurementP-018·m.alkhalidi@sca.sa

Portfolio & programme

Technology & Enterprise Systems PortfolioEnterprise Systems & Government Integration Programme

Type & methodology

IT · Waterfall

Current phase

5Closure

Automated correspondence, document management and e-archiving, linked to the government communications network.

1. 1A mature operating model and accountability
2. 2A sustainable financial base

1. 1Migration from legacy systems
2. 2ERP integration
3. 3Essential cybersecurity controls

1. Charter approved⁦2025-01-17⁩
2. Contract signed⁦2025-04-28⁩
3. 50% of works complete⁦2025-12-01⁩
4. Provisional acceptance⁦2026-08-11⁩
5. Closure⁦2026-09-30⁩

• MediumHigh UAT defect count in the outgoing-mail module

• Stay within the approved budget
• Comply with the Government Tenders & Procurement Law

• Named internal staff available throughout
• Approvals land within the workflow’s action time limits

• Project sponsorDecisions and funding
• Project ownerAccepts deliverables, owns benefits
• Project Management Office (PMO)Governance and compliance

1. 1Delivered within the approved budget
2. 2On the approved date ⁦±5%⁩
3. 3Target benefits within ⁦12⁩ months

• Change Control BoardApproves scope, cost and schedule changesWeekly
• PMO CommitteeMethodology compliance, data quality, stage gatesFortnightly
• Project management teamDay-to-day control, risks, impediments, the periodic update cardWeekly