MunjazStrategy & projects
MunjazPMO PLATFORMInitiation
Project charter
Objective, scope, deliverables, roles and budget
- Form no.
- SCA-PMO-F04
- Template edition
- 3.0
- Version
- V2
- Form date
- 2025-04-04
- Hijri
- 6 Shawwal 1446 AH
ApprovedPRJ-2026-003SCA Backup Data Centre
Auto-filled — Filled by the platform from the project record, not typed.
- Project code
- PRJ-2026-003
- Project
- SCA Backup Data Centre
- Portfolio
- Technology & Enterprise Systems Portfolio
- Sector
- Digital Transformation Sector
- Sponsor
- Eng. Majed S. Al-Rasheed
- Project manager
- Eng. Omar H. Bawazir
1Objective
Background
A Tier III backup data centre in Dammam that keeps Muqawil and the Authority’s systems running and recovers them after a disaster.
Project objectives
- Strong technical capabilities
2Scope
In scope
- A Tier III backup data centre in Dammam that keeps Muqawil and the Authority’s systems running and recovers them after a disaster.
- Migration from legacy systems
- ERP integration
Out of scope
- Operation and maintenance after the warranty period
- Work outside the approved site or system boundary
3Deliverables and milestones
| Deliverable | Due |
|---|---|
| Project management plan | 2025-04-30 |
| Main deliverable — stage 1 | 2026-02-08 |
| Main deliverable — final stage | 2026-09-07 |
| Final report | 2026-11-30 |
| Milestone | Date |
|---|---|
| Charter approved | 2025-04-04 |
| Contract signed | 2025-07-11 |
| 50% of works complete | 2026-02-08 |
| Provisional acceptance | 2026-10-13 |
| Closure | 2026-11-30 |
4RolesAuto-filled
- SponsorAuto-filled
- Eng. Majed S. Al-Rasheed
- Project ownerAuto-filled
- Eng. Nayef H. Al-Buqami
- Project managerAuto-filled
- Eng. Omar H. Bawazir
| Stakeholder | Role |
|---|---|
| Project sponsor | Decisions and funding |
| Project owner | Accepts deliverables, owns benefits |
| Project Management Office (PMO) | Governance and compliance |
| Governance body | Role | Cadence |
|---|---|---|
| Change Control Board | Approves scope, cost and schedule changes | Weekly |
| PMO Committee | Methodology compliance, data quality, stage gates | Fortnightly |
| Project management team | Day-to-day control, risks, impediments, the periodic update card | Weekly |
5BudgetAuto-filled
| Line | Amount |
|---|---|
| Main contract | SAR 106.6M |
| Supervision & consulting | SAR 20.7M |
| Internal team | SAR 13.3M |
| Contingency reserve (5%) | SAR 7.4M |
| Approved budget | SAR 148M |
Funding
The owning sector’s approved budget
6Success criteria and constraints
Success criteria
- Delivered within the approved budget
- On the approved date ±5%
- Target benefits within 12 months
Constraints
- Stay within the approved budget
- Comply with the Government Tenders & Procurement Law
Assumptions
- Named internal staff available throughout
- Approvals land within the workflow’s action time limits
Approval logChain: Project charter approval · version 1
Every decision on the form — who, their role, the note and the time. It prints with the form.
| # | Step | Kind | Name | Decision | Note | Date & time |
|---|---|---|---|---|---|---|
| 1 | Author | — | Eng. Omar H. BawazirDirector, IT Infrastructure | Submitted | — | 2025-03-26 10:00 |
| 2 | PMO compliance | Methodology review | Dr. Noura M. Al-OtaibiPMO — director | Approved | — | 2025-03-29 12:30 |
| 3 | Project owner | Technical acceptance | Eng. Nayef H. Al-BuqamiProject owner | Approved | — | 2025-04-01 09:45 |
| 4 | Budget funding confirmed | Financial approval | Munirah A. Al-KhalidiFinance | Approved | — | 2025-04-02 11:10 |
| 5 | Sponsor approval | Technical acceptance | Eng. Majed S. Al-RasheedProject sponsor | Approved | — | 2025-04-04 11:00 |
Signatures
PMO compliance
Dr. Noura M. Al-Otaibi
Approved2025-03-29
Project owner
Eng. Nayef H. Al-Buqami
Approved2025-04-01
Budget funding confirmed
Munirah A. Al-Khalidi
Approved2025-04-02
Sponsor approval
Eng. Majed S. Al-Rasheed
Approved2025-04-04