MunjazStrategy & projects
MunjazPMO PLATFORMPlanning
Kick-off meeting minutes
Roles, tasks, decisions and the start of execution
- Form no.
- SCA-PMO-F06
- Template edition
- 1.2
- Version
- V1
- Form date
- 2025-08-10
- Hijri
- 16 Safar 1447 AH
ApprovedMTG-KO-016Kick-off — Contracting Sector Information Centre & Data Governance
Auto-filled — Filled by the platform from the project record, not typed.
- Project code
- PRJ-2026-016
- Project
- Contracting Sector Information Centre & Data Governance
- Portfolio
- Digital Services & Platforms Portfolio
- Sector
- Regulation & Development Sector
- Sponsor
- Eng. Majed S. Al-Rasheed
- Project manager
- Rahaf I. Al-Nefaie
1The meetingAuto-filled
- MeetingAuto-filled
- Kick-off — Contracting Sector Information Centre & Data Governance
- Date and timeAuto-filled
- 2025-08-10 · 10:00
- PlaceAuto-filled
- Main meeting room — headquarters
- SecretaryAuto-filled
- Rahaf I. Al-Nefaie
Purpose
Project kick-off: confirm the roles, the first tasks and the start decisions, and confirm execution starts per the approved charter.
| Attendees | Title |
|---|---|
| Eng. Majed S. Al-Rasheed | Head, Digital Transformation Sector |
| Faisal A. Al-Shehri | Director General, Digital Platforms & Digital Services Portfolio Manager |
| Rahaf I. Al-Nefaie | Director, Data & Innovation |
| Dr. Noura M. Al-Otaibi | Director, Project Management Office |
| Eng. Majed S. Al-Rasheed | Head, Digital Transformation Sector |
| Rakan F. Al-Mohammadi | Data Engineer |
| — | — |
2Roles
| Person | Role | Duty |
|---|---|---|
| Eng. Majed S. Al-Rasheed | Project sponsor | Sponsors the project, decides escalations and material changes |
| Faisal A. Al-Shehri | Project owner | Approves the requirements and accepts the deliverables |
| Rahaf I. Al-Nefaie | Project manager | Runs the plan, deliverables and risks; files the periodic update card |
| Dr. Noura M. Al-Otaibi | Project Management Office | Follows the methodology and checks the periodic updates |
| Eng. Majed S. Al-Rasheed | Project sponsor | Delivers their tasks and uploads the evidence |
| Rakan F. Al-Mohammadi | Contractor, member & project master-data model | Delivers their tasks and uploads the evidence |
| — | Data governance consultant | Delivers their tasks and uploads the evidence |
3Tasks
| Task | Owner | Due | Status |
|---|---|---|---|
| Project plan approved | Rahaf I. Al-Nefaie | 2025-11-26 | Done |
| Designs approved | Rahaf I. Al-Nefaie | 2026-02-23 | Done |
| Build complete | Rahaf I. Al-Nefaie | 2026-07-06 | Open |
| Testing & acceptance complete | Rahaf I. Al-Nefaie | 2026-10-03 | Open |
4Decisions
- The charter is the reference for scope, budget and the milestone plan
- Change Control Board: Approves scope, cost and schedule changes (Weekly)
- PMO Committee: Methodology compliance, data quality, stage gates (Fortnightly)
- The periodic update card monthly, before the 5th of the month
5Start of execution
- Execution starts on
- 2025-10-24
- Start confirmed
- Eng. Majed S. Al-Rasheed · 2025-08-11
Approval logChain: Kick-off minutes approval · version 1
Every decision on the form — who, their role, the note and the time. It prints with the form.
| # | Step | Kind | Name | Decision | Note | Date & time |
|---|---|---|---|---|---|---|
| 1 | Author | — | Rahaf I. Al-NefaieDirector, Data & Innovation | Submitted | — | 2025-08-11 12:33 |
| 2 | Chair’s approval (sponsor) | Technical acceptance | Eng. Majed S. Al-RasheedProject sponsor | Approved | — | 2025-08-12 12:30 |
| 3 | Minutes against the template | Methodology review | Ghada A. Al-ShahraniPMO — analyst | Approved | — | 2025-08-13 10:07 |
Signatures
Minutes against the template
Ghada A. Al-Shahrani
Approved2025-08-13
Chair’s approval (sponsor)
Eng. Majed S. Al-Rasheed
Approved2025-08-12