MunjazStrategy & projects
MunjazPMO PLATFORMPlanning
Kick-off meeting minutes
Roles, tasks, decisions and the start of execution
- Form no.
- SCA-PMO-F06
- Template edition
- 1.2
- Version
- V1
- Form date
- 2026-05-10
- Hijri
- 23 Dhuʻl-Qiʻdah 1447 AH
In approvalMTG-KO-028Kick-off — SCA Strategy Refresh & Execution Plans
Auto-filled — Filled by the platform from the project record, not typed.
- Project code
- PRJ-2026-028
- Project
- SCA Strategy Refresh & Execution Plans
- Portfolio
- Institutional Excellence & Governance Portfolio
- Sector
- Strategy & Institutional Excellence Sector
- Sponsor
- Dr. Mohammed I. Al-Subaie
- Project manager
- Abeer H. Al-Shamrani
1The meetingAuto-filled
- MeetingAuto-filled
- Kick-off — SCA Strategy Refresh & Execution Plans
- Date and timeAuto-filled
- 2026-05-10 · 10:00
- PlaceAuto-filled
- Main meeting room — headquarters
- SecretaryAuto-filled
- Abeer H. Al-Shamrani
Purpose
Project kick-off: confirm the roles, the first tasks and the start decisions, and confirm execution starts per the approved charter.
| Attendees | Title |
|---|---|
| Dr. Mohammed I. Al-Subaie | Head, Strategy & Institutional Excellence Sector |
| Dr. Amal F. Al-Sudairi | Director General, Strategy & Performance |
| Abeer H. Al-Shamrani | Head of Strategy Management |
| Dr. Noura M. Al-Otaibi | Director, Project Management Office |
| Dr. Mohammed I. Al-Subaie | Head, Strategy & Institutional Excellence Sector |
| Dr. Noura M. Al-Otaibi | Director, Project Management Office |
2Roles
| Person | Role | Duty |
|---|---|---|
| Dr. Mohammed I. Al-Subaie | Project sponsor | Sponsors the project, decides escalations and material changes |
| Dr. Amal F. Al-Sudairi | Project owner | Approves the requirements and accepts the deliverables |
| Abeer H. Al-Shamrani | Project manager | Runs the plan, deliverables and risks; files the periodic update card |
| Dr. Noura M. Al-Otaibi | Project Management Office | Follows the methodology and checks the periodic updates |
| Dr. Mohammed I. Al-Subaie | Project sponsor | Delivers their tasks and uploads the evidence |
| Dr. Noura M. Al-Otaibi | Governance adviser to the strategy refresh | Delivers their tasks and uploads the evidence |
3Tasks
| Task | Owner | Due | Status |
|---|---|---|---|
| Project plan approved | Abeer H. Al-Shamrani | 2026-06-27 | Done |
| Designs approved | Abeer H. Al-Shamrani | 2026-08-09 | Done |
| Build complete | Abeer H. Al-Shamrani | 2026-09-21 | Done |
| Testing & acceptance complete | Abeer H. Al-Shamrani | 2026-11-02 | Open |
4Decisions
- The charter is the reference for scope, budget and the milestone plan
- Change Control Board: Approves scope, cost and schedule changes (Weekly)
- PMO Committee: Methodology compliance, data quality, stage gates (Fortnightly)
- The periodic update card monthly, before the 5th of the month
5Start of execution
- Execution starts on
- 2026-06-08
- Start confirmed
- Awaiting confirmation after the meeting
Approval logChain: Kick-off minutes approval · version 1
Every decision on the form — who, their role, the note and the time. It prints with the form.
| # | Step | Kind | Name | Decision | Note | Date & time |
|---|---|---|---|---|---|---|
| 1 | Author | — | Abeer H. Al-ShamraniHead of Strategy Management | Submitted | — | 2026-10-26 09:24 |
| 2 | Minutes against the template | Methodology review | Approval enginePMO — analyst | Pre-breach alert | — | 2026-10-28 08:00 |
Signatures
Minutes against the template
Ghada A. Al-Shahrani
Awaiting decision
Chair’s approval (sponsor)
Dr. Mohammed I. Al-Subaie
Later