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PRJ-2026-029On track3PlanningWaterfall

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Project managerGhada A. Al-ShahraniProject sponsorSarah A. Al-QarniProgrammeInstitutional Excellence & Capability Programme

Budget (BAC)

SAR 7.5M

Actual cost

SAR 300K

⁦4%⁩ of budget

Progress

⁦4%⁩Awaiting acceptance ⁦0%⁩

Estimate at completion

SAR 7.5M

SPI · CPI

1.00Schedule performance index · 1.001.00Cost performance index · 1.00

Forecast finish

⁦2027-12-31⁩

On baseline

PlanningStage ⁦3⁩ of ⁦5⁩

Next gate:Execution4 November 2026

  1. Pre-start · CompletePre-start · Complete
  2. Gate into «Initiation»DecisionConditional goDate17 June 2026Initiation · CompleteInitiation · Complete
  3. Gate into «Planning»DecisionGoDate16 August 2026Planning · Current stagePlanning · Current stage
  4. Gate into «Execution»DecisionNot held yetDate4 November 2026Execution · Not startedExecution · Not started
  5. Gate into «Closure»DecisionNot held yetClosure · Not startedClosure · Not started

Project lifecycle and its gates

Current phase: Planning. Pick a gate on the track to review it.

  1. Gate into «Initiation»DecisionConditional goDate17 June 2026Mandatory criteria met, with points to close during the next phase.Pre-startComplete
  2. Gate into «Planning»DecisionGoDate16 August 2026All criteria and required documents met.InitiationComplete
  3. Gate into «Execution»DecisionNot held yetDate4 November 2026PlanningCurrent stageCurrent stage
  4. Gate into «Closure»DecisionNot held yet4ExecutionNot started
  5. 5ClosureNot started

What each stage requires

The documents and approvals each gate asks for before the next stage.

G3Next gateProjects Steering Committee

Planning gate — plan and baseline approved

3Planning4ExecutionPlanned for ⁦2026-11-04⁩In 7 days2026-11-0424 Jumada I 1448 AH
75/100

Gate readiness

Meets the pass mark

Automated control: no move until the criteria are met

  • ⁦2⁩ mandatory checklist items open
  • ⁦3⁩ required documents not approved
  • ⁦1⁩ mandatory criterion under ⁦70⁩ points

Checklist

⁦4⁩ of ⁦6⁩ done

  • Project management plan: schedule, deliverables, risks, communication, quality and benefitsMandatory
  • Deliverables defined with weights that sum to ⁦100%⁩Mandatory
  • Schedule and baseline approved and lockedMandatory
  • Approved budget and expected commitmentsMandatory
  • Finance and procurement sign-off where money or a contract is involvedMandatory
  • Initial risk register

Required documents

⁦1⁩ of ⁦4⁩ approved

  • Project management planApproved · V1
  • Approved baselineNot submitted
  • Deliverables register with weightsSubmitted — awaiting acceptance · V1
  • Contract or purchase orderNot submitted

Criteria and score

Go from ⁦75⁩, conditional from ⁦60⁩; a mandatory criterion is met from ⁦70⁩.

  • Schedule realismweight ⁦30⁩%Met

    Awaiting evidence from the project team.

  • Cost estimate completenessweight ⁦30⁩%Met

    Awaiting evidence from the project team.

  • Deliverables and acceptance criteria clearweight ⁦25⁩%Not met

    Awaiting evidence from the project team.

  • Quality of the risk planweight ⁦15⁩%

    Awaiting evidence from the project team.

Approvers

Projects Steering Committee

  • Dr. Abdullah S. Al-QahtaniSteering Committee chairVote pending
  • Sarah A. Al-QarniProject sponsorVote pending
  • Dr. Noura M. Al-OtaibiPMO directorVote pending
  • Munirah A. Al-KhalidiFinance & procurementVote pending

Gate decision

The decision and its rationale go into the gate log and to the team.

What is the decision based on? It stays in the log.0 / 600

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