Saudi Contractors Authority
Project charter
SCA ERP System
APPROVEDV2Approved 2025-01-10
1Project identity
Required at this stage- Project name
- SCA ERP System
- Project code
- PRJ-2026-001
- Project sponsor
- Sarah A. Al-QarniSarah A. Al-QarniHead, Corporate Support SectorP-012s.alqarni@sca.sa
- Project manager
- Dana S. Al-SalehDana S. Al-SalehDirector, Enterprise Systems & IntegrationP-025d.alsaleh@sca.sa
- Project owner
- Munirah A. Al-KhalidiMunirah A. Al-KhalidiDirector General, Finance & ProcurementP-018m.alkhalidi@sca.sa
- Portfolio & programme
- Technology & Enterprise Systems PortfolioEnterprise Systems & Government Integration Programme
- Type & methodology
- IT · Hybrid
- Current phase
- 4Execution
2Background & rationale
Required at this stageOne integrated system for the Authority’s finance, procurement and HR, connected to the Etimad platform.
3Objectives
Required at this stage- 1A sustainable financial base
- 2A mature operating model and accountability
Serves the strategic objectives:SO-4.3A sustainable financial baseSO-4.2A mature operating model and accountability
4Scope
Required at this stageIn scope
- One integrated system for the Authority’s finance, procurement and HR, connected to the Etimad platform.
- Migration from legacy systems
- ERP integration
Out of scope
- Operation and maintenance after the warranty period
- Work outside the approved site or system boundary
5High-level requirements
Required at this stage- 1Migration from legacy systems
- 2ERP integration
- 3Essential cybersecurity controls
6Deliverables
Required at this stage| 1 | Project management plan | 2025-02-10 |
| 2 | Main deliverable — stage 1 | 2026-01-13 |
| 3 | Main deliverable — final stage | 2026-09-21 |
| 4 | Final report | 2026-12-31 |
7Key milestones
Required at this stage- Charter approved2025-01-10
- Contract signed2025-05-07
- 50% of works complete2026-01-13
- Provisional acceptance2026-11-04
- Closure2026-12-31
8Budget
Required at this stage- Main contract71.9%46.4M
- Supervision & consulting14.1%9.1M
- Internal team9.0%5.8M
- Contingency reserve (5%)5.0%3.2M
The owning sector’s approved budgetTotal64.5M
9Timeline
Required at this stage10Key risks
Required at this stage- HighCustomisation and Etimad integration costs exceeding the approved contingency
- MediumLate migration and reconciliation of historical financial data
- MediumImplementation consultants’ contracts ending before go-live
11Constraints
Required at this stage- Stay within the approved budget
- Comply with the Government Tenders & Procurement Law
12Assumptions
Required at this stage- Named internal staff available throughout
- Approvals land within the workflow’s action time limits
13Stakeholders
Required at this stage- Project sponsorDecisions and funding
- Project ownerAccepts deliverables, owns benefits
- Project Management Office (PMO)Governance and compliance
14Success criteria
Required at this stage- 1Delivered within the approved budget
- 2On the approved date ±5%
- 3Target benefits within 12 months
15Governance structure
Required at this stage- Change Control BoardApproves scope, cost and schedule changesWeekly
- PMO CommitteeMethodology compliance, data quality, stage gatesFortnightly
- Project management teamDay-to-day control, risks, impediments, the periodic update cardWeekly