MunjazStrategy & projects
MunjazPMO PLATFORMPlanning
Kick-off meeting minutes
Roles, tasks, decisions and the start of execution
- Form no.
- SCA-PMO-F06
- Template edition
- 1.2
- Version
- V1
- Form date
- 2025-06-08
- Hijri
- 12 Dhuʻl-Hijjah 1446 AH
ApprovedMTG-KO-009Kick-off — SCA Systems Migration to the Cloud
Auto-filled — Filled by the platform from the project record, not typed.
- Project code
- PRJ-2026-009
- Project
- SCA Systems Migration to the Cloud
- Portfolio
- Technology & Enterprise Systems Portfolio
- Sector
- Digital Transformation Sector
- Sponsor
- Eng. Majed S. Al-Rasheed
- Project manager
- Eng. Omar H. Bawazir
1The meetingAuto-filled
- MeetingAuto-filled
- Kick-off — SCA Systems Migration to the Cloud
- Date and timeAuto-filled
- 2025-06-08 · 10:00
- PlaceAuto-filled
- Main meeting room — headquarters
- SecretaryAuto-filled
- Eng. Omar H. Bawazir
Purpose
Project kick-off: confirm the roles, the first tasks and the start decisions, and confirm execution starts per the approved charter.
| Attendees | Title |
|---|---|
| Eng. Majed S. Al-Rasheed | Head, Digital Transformation Sector |
| Eng. Nayef H. Al-Buqami | Director General, Information Technology |
| Eng. Omar H. Bawazir | Director, IT Infrastructure |
| Dr. Noura M. Al-Otaibi | Director, Project Management Office |
| Eng. Nayef H. Al-Buqami | Director General, Information Technology |
| Eng. Saad M. Al-Dosari | Cloud & Integration Engineer |
2Roles
| Person | Role | Duty |
|---|---|---|
| Eng. Majed S. Al-Rasheed | Project sponsor | Sponsors the project, decides escalations and material changes |
| Eng. Nayef H. Al-Buqami | Project owner | Approves the requirements and accepts the deliverables |
| Eng. Omar H. Bawazir | Project manager | Runs the plan, deliverables and risks; files the periodic update card |
| Dr. Noura M. Al-Otaibi | Project Management Office | Follows the methodology and checks the periodic updates |
| Eng. Nayef H. Al-Buqami | Project sponsor | Delivers their tasks and uploads the evidence |
| Eng. Saad M. Al-Dosari | SCA systems migration to the cloud | Delivers their tasks and uploads the evidence |
3Tasks
| Task | Owner | Due | Status |
|---|---|---|---|
| Project plan approved | Eng. Omar H. Bawazir | 2025-10-22 | Done |
| Designs approved | Eng. Omar H. Bawazir | 2026-02-09 | Done |
| Build complete | Eng. Omar H. Bawazir | 2026-07-23 | Open |
| Testing & acceptance complete | Eng. Omar H. Bawazir | 2026-11-10 | Open |
4Decisions
- The charter is the reference for scope, budget and the milestone plan
- Change Control Board: Approves scope, cost and schedule changes (Weekly)
- PMO Committee: Methodology compliance, data quality, stage gates (Fortnightly)
- The periodic update card monthly, before the 5th of the month
5Start of execution
- Execution starts on
- 2025-09-11
- Start confirmed
- Eng. Majed S. Al-Rasheed · 2025-06-09
Approval logChain: Kick-off minutes approval · version 1
Every decision on the form — who, their role, the note and the time. It prints with the form.
| # | Step | Kind | Name | Decision | Note | Date & time |
|---|---|---|---|---|---|---|
| 1 | Author | — | Eng. Omar H. BawazirDirector, IT Infrastructure | Submitted | — | 2025-06-09 14:17 |
| 2 | Chair’s approval (sponsor) | Technical acceptance | Eng. Majed S. Al-RasheedProject sponsor | Approved | — | 2025-06-10 12:30 |
| 3 | Minutes against the template | Methodology review | Ghada A. Al-ShahraniPMO — analyst | Approved | — | 2025-06-11 12:51 |
Signatures
Minutes against the template
Ghada A. Al-Shahrani
Approved2025-06-11
Chair’s approval (sponsor)
Eng. Majed S. Al-Rasheed
Approved2025-06-10