MunjazStrategy & projects
MunjazPMO PLATFORMPlanning
Kick-off meeting minutes
Roles, tasks, decisions and the start of execution
- Form no.
- SCA-PMO-F06
- Template edition
- 1.2
- Version
- V1
- Form date
- 2025-11-09
- Hijri
- 18 Jumada I 1447 AH
ApprovedMTG-KO-027Kick-off — Irtiqaa Portal — Release 2
Auto-filled — Filled by the platform from the project record, not typed.
- Project code
- PRJ-2026-027
- Project
- Irtiqaa Portal — Release 2
- Portfolio
- Institutional Excellence & Governance Portfolio
- Sector
- Qualification & Training Sector
- Sponsor
- Sarah A. Al-Qarni
- Project manager
- Ghada A. Al-Shahrani
1The meetingAuto-filled
- MeetingAuto-filled
- Kick-off — Irtiqaa Portal — Release 2
- Date and timeAuto-filled
- 2025-11-09 · 10:00
- PlaceAuto-filled
- Main meeting room — headquarters
- SecretaryAuto-filled
- Ghada A. Al-Shahrani
Purpose
Project kick-off: confirm the roles, the first tasks and the start decisions, and confirm execution starts per the approved charter.
| Attendees | Title |
|---|---|
| Sarah A. Al-Qarni | Head, Corporate Support Sector |
| Abdulmajeed R. Al-Dosari | Director General, Human Resources |
| Ghada A. Al-Shahrani | Director, Qualification Programmes & Capability |
| Dr. Noura M. Al-Otaibi | Director, Project Management Office |
| Sarah A. Al-Qarni | Head, Corporate Support Sector |
| Lama S. Al-Harbi | Senior Business Analyst — Contractor Services |
| Nouf M. Al-Balawi | Change Management Specialist |
2Roles
| Person | Role | Duty |
|---|---|---|
| Sarah A. Al-Qarni | Project sponsor | Sponsors the project, decides escalations and material changes |
| Abdulmajeed R. Al-Dosari | Project owner | Approves the requirements and accepts the deliverables |
| Ghada A. Al-Shahrani | Project manager | Runs the plan, deliverables and risks; files the periodic update card |
| Dr. Noura M. Al-Otaibi | Project Management Office | Follows the methodology and checks the periodic updates |
| Sarah A. Al-Qarni | Project sponsor | Delivers their tasks and uploads the evidence |
| Lama S. Al-Harbi | Change impact on the Irtiqaa assessment procedures | Delivers their tasks and uploads the evidence |
| Nouf M. Al-Balawi | Internal communications plan | Delivers their tasks and uploads the evidence |
3Tasks
| Task | Owner | Due | Status |
|---|---|---|---|
| Project plan approved | Ghada A. Al-Shahrani | 2026-02-05 | Done |
| Designs approved | Ghada A. Al-Shahrani | 2026-04-19 | Done |
| Build complete | Ghada A. Al-Shahrani | 2026-08-07 | Open |
| Testing & acceptance complete | Ghada A. Al-Shahrani | 2026-10-19 | Open |
4Decisions
- The charter is the reference for scope, budget and the milestone plan
- Change Control Board: Approves scope, cost and schedule changes (Weekly)
- PMO Committee: Methodology compliance, data quality, stage gates (Fortnightly)
- The periodic update card monthly, before the 5th of the month
5Start of execution
- Execution starts on
- 2026-01-09
- Start confirmed
- Sarah A. Al-Qarni · 2025-11-10
Approval logChain: Kick-off minutes approval · version 1
Every decision on the form — who, their role, the note and the time. It prints with the form.
| # | Step | Kind | Name | Decision | Note | Date & time |
|---|---|---|---|---|---|---|
| 1 | Author | — | Ghada A. Al-ShahraniDirector, Qualification Programmes & Capability | Submitted | — | 2025-11-10 14:17 |
| 2 | Chair’s approval (sponsor) | Technical acceptance | Sarah A. Al-QarniProject sponsor | Approved | — | 2025-11-11 12:30 |
| 3 | Minutes against the template | Methodology review | Ghada A. Al-ShahraniPMO — analyst | Approved | — | 2025-11-12 12:51 |
Signatures
Minutes against the template
Ghada A. Al-Shahrani
Approved2025-11-12
Chair’s approval (sponsor)
Sarah A. Al-Qarni
Approved2025-11-11