MunjazStrategy & projects
MunjazPMO PLATFORMPlanning
Kick-off meeting minutes
Roles, tasks, decisions and the start of execution
- Form no.
- SCA-PMO-F06
- Template edition
- 1.2
- Version
- V1
- Form date
- 2026-08-30
- Hijri
- 17 Rabiʻ I 1448 AH
ApprovedMTG-2026-076Kick-off — SCA Academy learning platform & professional tracks
Auto-filled — Filled by the platform from the project record, not typed.
- Project code
- PRJ-2026-029
- Project
- SCA Academy — Learning Platform & Professional Tracks
- Portfolio
- Institutional Excellence & Governance Portfolio
- Sector
- Qualification & Training Sector
- Sponsor
- Sarah A. Al-Qarni
- Project manager
- Ghada A. Al-Shahrani
1The meetingAuto-filled
- MeetingAuto-filled
- Kick-off — SCA Academy learning platform & professional tracks
- Date and timeAuto-filled
- 2026-08-30 · 10:00
- PlaceAuto-filled
- Meeting Room 3 — 5th floor
- SecretaryAuto-filled
- Nouf M. Al-Balawi
Purpose
Kick-off of the SCA Academy learning platform: confirm the roles, the first tasks and the start decisions, and confirm execution starts per the approved charter.
| Attendees | Title |
|---|---|
| Ghada A. Al-Shahrani | Director, Qualification Programmes & Capability |
| Sarah A. Al-Qarni | Head, Corporate Support Sector |
| Abdulmajeed R. Al-Dosari | Director General, Human Resources |
| Eng. Abdulrahman S. Al-Harbi | Dean, SCA Academy |
| Nouf M. Al-Balawi | Change Management Specialist |
| Maha F. Al-Khathami | Front-end Developer (Contractor) |
2Roles
| Person | Role | Duty |
|---|---|---|
| Sarah A. Al-Qarni | Project sponsor | Approves the plan and rules on what exceeds the PM’s authority |
| Abdulmajeed R. Al-Dosari | Project owner | Speaks for the users and accepts the deliverables |
| Ghada A. Al-Shahrani | Project manager | Runs the plan and the team and files the periodic update card |
| Eng. Abdulrahman S. Al-Harbi | Academy representative | Signs off the professional tracks and programme content |
| Maha F. Al-Khathami | Business analyst | Gathers requirements and writes the use cases |
| Nouf M. Al-Balawi | Change-management lead | Communication and user-training plan |
3Tasks
| Task | Owner | Due | Status |
|---|---|---|---|
| Gather the five professional tracks’ requirements with the Academy | Maha F. Al-Khathami | 2026-09-24 | Done |
| Draft the tender book for the learning platform | Ghada A. Al-Shahrani | 2026-10-15 | Done |
| Communication plan with the accredited training partners | Nouf M. Al-Balawi | 2026-10-08 | Done |
| Approve the project management plan and baseline at the planning gate | Ghada A. Al-Shahrani | 2026-11-19 | Open |
4Decisions
- The roles & responsibilities matrix approved as presented
- A weekly team meeting, and a periodic update card to the PMO every two weeks
- Any change to scope goes through an approved change request
5Start of execution
- Execution starts on
- 2026-08-31
- Start confirmed
- Sarah A. Al-Qarni · 2026-08-30
Approval logChain: Kick-off minutes approval · version 1
Every decision on the form — who, their role, the note and the time. It prints with the form.
| # | Step | Kind | Name | Decision | Note | Date & time |
|---|---|---|---|---|---|---|
| 1 | Author | — | Nouf M. Al-BalawiChange Management Specialist | Submitted | — | 2026-08-31 10:31 |
| 2 | Minutes against the template | Methodology review | Ghada A. Al-ShahraniPMO — analyst | Approved | — | 2026-09-02 14:05 |
| 3 | Chair’s approval (sponsor) | Technical acceptance | Sarah A. Al-QarniProject sponsor | Approved | — | 2026-09-03 12:30 |
Signatures
Minutes against the template
Ghada A. Al-Shahrani
Approved2026-09-02
Chair’s approval (sponsor)
Sarah A. Al-Qarni
Approved2026-09-03