MunjazStrategy & projects
MunjazPMO PLATFORMProposal
Project proposal & feasibility study
Justification, objectives, benefits, cost and initial risks
- Form no.
- SCA-PMO-F01
- Template edition
- 2.1
- Version
- V2
- Form date
- 2024-06-23
- Hijri
- 17 Dhuʻl-Hijjah 1445 AH
ApprovedDMD-2026-017Correspondence & Document Management System (DMS)
Auto-filled — Filled by the platform from the project record, not typed.
- Project code
- PRJ-2026-017
- Project
- Correspondence & Document Management System (DMS)
- Portfolio
- Technology & Enterprise Systems Portfolio
- Sector
- Digital Transformation Sector
- Sponsor
- Sarah A. Al-Qarni
- Project manager
- Dana S. Al-Saleh
1The proposalAuto-filled
- TitleAuto-filled
- Correspondence & Document Management System (DMS)
- Proposed byAuto-filled
- Dana S. Al-Saleh
- DepartmentAuto-filled
- Enterprise Systems & Integration Department
- Submitted onAuto-filled
- 2024-06-23
- Proposal numberAuto-filled
- DMD-2026-017
2Justification
Automated correspondence, document management and e-archiving, linked to the government communications network.
3Objectives
- A mature operating model and accountability
- A sustainable financial base
Strategic objectives served
- SO-4.2 — A mature operating model and accountability
- SO-4.3 — A sustainable financial base
4Expected benefits
| Kind | Benefit |
|---|---|
| Time saved | Faster routing of correspondence — target 1.5 days |
5Cost & feasibility
Estimated cost
SAR 14.2M
Funding
The owning sector’s approved budget
| Cost line | Amount |
|---|---|
| Main contract | SAR 10.2M |
| Supervision & consulting | SAR 2M |
| Internal team | SAR 1.3M |
| Contingency reserve (5%) | SAR 700K |
| Total | SAR 14.2M |
6Initial risks
| Risk | Level | Proposed response |
|---|---|---|
| High UAT defect count in the outgoing-mail module | Medium | Treated in the risk management plan |
Approval logChain: Proposal & feasibility approval · version 4
Every decision on the form — who, their role, the note and the time. It prints with the form.
| # | Step | Kind | Name | Decision | Note | Date & time |
|---|---|---|---|---|---|---|
| 1 | Author | — | Dana S. Al-SalehDirector, Enterprise Systems & Integration | Submitted | — | 2024-06-23 10:43 |
| 2 | Line manager endorsement | Technical acceptance | Eng. Reem K. Al-DosariThe requester’s line manager | Approved | — | 2024-06-25 14:53 |
| 3 | PMO review | Methodology review | Ghada A. Al-ShahraniPMO — analyst | Approved | — | 2024-06-26 09:00 |
| 4 | Portfolio manager review | Technical acceptance | Eng. Nayef H. Al-BuqamiPortfolio manager | Approved | Consistent with the portfolio plan and its priorities. | 2024-06-30 10:07 |
| 5 | Cost & funding review | Financial approval | Munirah A. Al-KhalidiFinance | Approved | — | 2024-07-02 10:19 |
| 6 | Project Approval Committee | Technical acceptance | Dr. Noura M. Al-OtaibiProject Approval Committee | Approved | — | 2024-07-08 12:21 |
Signatures
Line manager endorsement
Eng. Reem K. Al-Dosari
Approved2024-06-25
PMO review
Ghada A. Al-Shahrani
Approved2024-06-26
Portfolio manager review
Eng. Nayef H. Al-Buqami
Approved2024-06-30
Cost & funding review
Munirah A. Al-Khalidi
Approved2024-07-02
Project Approval Committee
Dr. Noura M. Al-Otaibi
Approved2024-07-08