MunjazStrategy & projects
MunjazPMO PLATFORMPlanning
Kick-off meeting minutes
Roles, tasks, decisions and the start of execution
- Form no.
- SCA-PMO-F06
- Template edition
- 1.2
- Version
- V1
- Form date
- 2025-05-11
- Hijri
- 13 Dhuʻl-Qiʻdah 1446 AH
ApprovedMTG-KO-008Kick-off — Wifaq Dispute Settlement Platform — Release 2
Auto-filled — Filled by the platform from the project record, not typed.
- Project code
- PRJ-2026-008
- Project
- Wifaq Dispute Settlement Platform — Release 2
- Portfolio
- Digital Services & Platforms Portfolio
- Sector
- Regulation & Development Sector
- Sponsor
- Dr. Mohammed I. Al-Subaie
- Project manager
- Karim Haddad
1The meetingAuto-filled
- MeetingAuto-filled
- Kick-off — Wifaq Dispute Settlement Platform — Release 2
- Date and timeAuto-filled
- 2025-05-11 · 10:00
- PlaceAuto-filled
- Main meeting room — headquarters
- SecretaryAuto-filled
- Karim Haddad
Purpose
Project kick-off: confirm the roles, the first tasks and the start decisions, and confirm execution starts per the approved charter.
| Attendees | Title |
|---|---|
| Dr. Mohammed I. Al-Subaie | Head, Strategy & Institutional Excellence Sector |
| Yousef A. Al-Omari | Director General, Partnerships & Events |
| Karim Haddad | Senior Digital Delivery Consultant — PMO |
| Dr. Noura M. Al-Otaibi | Director, Project Management Office |
| Yousef A. Al-Omari | Director General, Partnerships & Events |
| Eng. Reem K. Al-Dosari | Head of the Muqawil Platform & Programme Manager, Muqawil & e-Services |
| Hala F. Al-Angari | Director General, Regulation & Model Contracts |
2Roles
| Person | Role | Duty |
|---|---|---|
| Dr. Mohammed I. Al-Subaie | Project sponsor | Sponsors the project, decides escalations and material changes |
| Yousef A. Al-Omari | Project owner | Approves the requirements and accepts the deliverables |
| Karim Haddad | Project manager | Runs the plan, deliverables and risks; files the periodic update card |
| Dr. Noura M. Al-Otaibi | Project Management Office | Follows the methodology and checks the periodic updates |
| Yousef A. Al-Omari | Owner of the partner-agency procedures, Wifaq | Delivers their tasks and uploads the evidence |
| Eng. Reem K. Al-Dosari | Programme oversight, Wifaq | Delivers their tasks and uploads the evidence |
| Hala F. Al-Angari | Project owner | Delivers their tasks and uploads the evidence |
3Tasks
| Task | Owner | Due | Status |
|---|---|---|---|
| Project plan approved | Karim Haddad | 2025-09-10 | Done |
| Designs approved | Karim Haddad | 2025-12-18 | Done |
| Build complete | Karim Haddad | 2026-05-16 | Done |
| Testing & acceptance complete | Karim Haddad | 2026-08-23 | Done |
4Decisions
- The charter is the reference for scope, budget and the milestone plan
- Change Control Board: Approves scope, cost and schedule changes (Weekly)
- PMO Committee: Methodology compliance, data quality, stage gates (Fortnightly)
- The periodic update card monthly, before the 5th of the month
5Start of execution
- Execution starts on
- 2025-08-04
- Start confirmed
- Dr. Mohammed I. Al-Subaie · 2025-05-12
Approval logChain: Kick-off minutes approval · version 1
Every decision on the form — who, their role, the note and the time. It prints with the form.
| # | Step | Kind | Name | Decision | Note | Date & time |
|---|---|---|---|---|---|---|
| 1 | Author | — | Karim HaddadSenior Digital Delivery Consultant — PMO | Submitted | — | 2025-05-12 13:10 |
| 2 | Minutes against the template | Methodology review | Ghada A. Al-ShahraniPMO — analyst | Approved | — | 2025-05-13 11:14 |
| 3 | Chair’s approval (sponsor) | Technical acceptance | Dr. Mohammed I. Al-SubaieProject sponsor | Approved | — | 2025-05-13 12:30 |
Signatures
Minutes against the template
Ghada A. Al-Shahrani
Approved2025-05-13
Chair’s approval (sponsor)
Dr. Mohammed I. Al-Subaie
Approved2025-05-13