MunjazStrategy & projects
MunjazPMO PLATFORMPlanning
Kick-off meeting minutes
Roles, tasks, decisions and the start of execution
- Form no.
- SCA-PMO-F06
- Template edition
- 1.2
- Version
- V1
- Form date
- 2025-01-12
- Hijri
- 12 Rajab 1446 AH
ApprovedMTG-KO-014Kick-off — Muqawil Platform — Release 4
Auto-filled — Filled by the platform from the project record, not typed.
- Project code
- PRJ-2026-014
- Project
- Muqawil Platform — Release 4
- Portfolio
- Digital Services & Platforms Portfolio
- Sector
- Digital Transformation Sector
- Sponsor
- Eng. Majed S. Al-Rasheed
- Project manager
- Eng. Sultan F. Al-Ghamdi
1The meetingAuto-filled
- MeetingAuto-filled
- Kick-off — Muqawil Platform — Release 4
- Date and timeAuto-filled
- 2025-01-12 · 10:00
- PlaceAuto-filled
- Main meeting room — headquarters
- SecretaryAuto-filled
- Eng. Sultan F. Al-Ghamdi
Purpose
Project kick-off: confirm the roles, the first tasks and the start decisions, and confirm execution starts per the approved charter.
| Attendees | Title |
|---|---|
| Eng. Majed S. Al-Rasheed | Head, Digital Transformation Sector |
| Badr N. Al-Haqbani | Director General, Membership & Contractor Services |
| Eng. Sultan F. Al-Ghamdi | Project Manager, Muqawil Platform — Release 4 |
| Dr. Noura M. Al-Otaibi | Director, Project Management Office |
| Eng. Reem K. Al-Dosari | Head of the Muqawil Platform & Programme Manager, Muqawil & e-Services |
| Eng. Majed S. Al-Rasheed | Head, Digital Transformation Sector |
| Badr N. Al-Haqbani | Director General, Membership & Contractor Services |
2Roles
| Person | Role | Duty |
|---|---|---|
| Eng. Majed S. Al-Rasheed | Project sponsor | Sponsors the project, decides escalations and material changes |
| Badr N. Al-Haqbani | Project owner | Approves the requirements and accepts the deliverables |
| Eng. Sultan F. Al-Ghamdi | Project manager | Runs the plan, deliverables and risks; files the periodic update card |
| Dr. Noura M. Al-Otaibi | Project Management Office | Follows the methodology and checks the periodic updates |
| Eng. Reem K. Al-Dosari | Programme manager (oversight) | Delivers their tasks and uploads the evidence |
| Eng. Majed S. Al-Rasheed | Project sponsor | Delivers their tasks and uploads the evidence |
| Badr N. Al-Haqbani | Project owner | Delivers their tasks and uploads the evidence |
3Tasks
| Task | Owner | Due | Status |
|---|---|---|---|
| Charter approved | Eng. Majed S. Al-Rasheed | 2025-01-05 | Done |
| Build & run contract signed | Khalid N. Al-Mutairi | 2025-04-30 | Done |
| Advance payment (10%) released | Khalid N. Al-Mutairi | 2025-05-25 | Done |
| Requirements & design signed off | Lama S. Al-Harbi | 2025-09-30 | Done |
4Decisions
- The charter is the reference for scope, budget and the milestone plan
- Projects Steering Committee: Strategic decisions, escalations, major gates (Monthly)
- Change Control Board: Approves scope, cost and schedule changes (Weekly)
- The periodic update card monthly, before the 5th of the month
5Start of execution
- Execution starts on
- 2025-05-15
- Start confirmed
- Eng. Majed S. Al-Rasheed · 2025-01-13
Approval logChain: Kick-off minutes approval · version 1
Every decision on the form — who, their role, the note and the time. It prints with the form.
| # | Step | Kind | Name | Decision | Note | Date & time |
|---|---|---|---|---|---|---|
| 1 | Author | — | Eng. Sultan F. Al-GhamdiProject Manager, Muqawil Platform — Release 4 | Submitted | — | 2025-01-13 10:19 |
| 2 | Chair’s approval (sponsor) | Technical acceptance | Eng. Majed S. Al-RasheedProject sponsor | Approved | — | 2025-01-14 12:30 |
| 3 | Minutes against the template | Methodology review | Ghada A. Al-ShahraniPMO — analyst | Approved | — | 2025-01-15 14:53 |
Signatures
Minutes against the template
Ghada A. Al-Shahrani
Approved2025-01-15
Chair’s approval (sponsor)
Eng. Majed S. Al-Rasheed
Approved2025-01-14